QuickBooks Online Review: Pros, Cons, Alternatives

QuickBooks Online Review: Pros, Cons, Alternatives


QUICKBOOKS SYNC allows you to easily sync all products, line items, sales, taxes, shipping, gift cards, and refunds, while also importing and managing customers. Leverage our years of experience supporting stores of all sizes across the US and Canada. Automatically sync your data or pull historical details on demand. QuickBooks Online’s product records are some of the best you’ll find in small business accounting applications. They offer individual templates for both inventory and non-inventory parts, services, and bundles . Inventory record templates include fields for both item sales and purchase information, with corresponding costs and accounts.

connect support can be accessed directly from within the application, where you can ask a question or connect to support personnel. QuickBooks Desktop remains a favorite among small business owners. Read our review of this popular small business accounting application to see why. If you’ve created service records because of your company’s offerings, you can track billable and non-billable time as single activities or timesheets. Individual timed activity records are very basic, with fields for details like employee or vendor name, service provided, and start/end times.

What QuickBooks Online offers

While there are a few limitations, there’s no denying the value QuickBooks can add to your business operation. The wide assortment of features and the affordable price make QuickBooks a great option for any small business. It’s important to note that FreshBooks is the most competitively priced software solution we found. While QuickBooks Online is only 50 cents more than Xero, note that that is the introductory cost for the first three months. QuickBooks Online goes to $30 per month after that and is easily our most expensive option. NetSuite allows detailed drill-down and drill-across reporting for any record in the system with simplicity.

  • You answer a few simple questions as they’re presented, and QuickBooks works in the background to change some of the core settings to accommodate your specific type of business.
  • This plan adds up to three users to the account so that the right people have access to data at their fingertips.
  • Ease of use and reporting functionality makes QuickBooks popular among these users.
  • Your personal data and settings are right there, stored safely in ‘the cloud’.
  • QuickBooks Online’s reach goes far beyond its own payroll application.

When you do, you’ll notice the difference immediately as QuickBooks Online offers a streamlined user interface, while QuickBooks Desktop relies on a flow-chart based interface. While both provide easy access to a variety of features and functions, only you can decide which one will work best for you. The Sales tab shows you your options for your sales forms’ content and layout. For example, you can specify default terms for invoices and include or exclude fields like Shipping, Custom Fields, and Discount. Additionally, you can choose to turn on features like inventory tracking, late fees, and progress invoicing.

About this app

• FREE trial includes unlimited access to QuickBooks on the web and your mobile devices. • Be better prepared for tax time and get all the necessary tax deductions by giving your accountant access to your account. • Review your bank transactions and add them to your accounting records. The company offers video tutorials, webinars and training classes, as well as community forums, support topics and other resources on its website. You have the option of contacting QuickBooks customer support directly for any help you may need too.

Is Excel best for accounting?

One of the most important skills for an accountant is Excel experience. You should have a working knowledge of all the basic functions and then master some of the more complex functions that are relevant to your field.

Problems stem from the complexity of making simple fixes, such as miscategorizations or duplicate entries. Support is limited, so users are left reading help articles rather than getting a live person to help. NetSuite’s billing capabilities truly outshine QuickBooks when it comes to subscription billing. Automated renewals help retain revenue and reduce the need for manual oversight. Businesses can also schedule subscription changes, removing the need to manually monitor and track them, and set customer-specific pricing and discounting. QuickBooks desktop also supports a migration feature where customers can migrate their desktop data from a pro or prem SKU’s to Quickbooks Online.

Mobile App

Even for business owners and users who lack financial or accounting background, QuickBooks is generally considered easy to use and understand. Another benefit of QuickBooks is in the availability of ready-to-use templates to create charts, business plans, invoices and spreadsheets. It can also help save time and effort for business owners by automating their signatures on business checks.

Can I use QuickBooks for free?

Students and teachers can get a free access to QuickBooks Online through our Intuit Education Program (IEP).

Access to a dedicated account team and premium customer service, including 24/7 phone or chat support. Run inventory reports, enhanced sales reports, profitability reports, as well as specific budgeting, expense and class reports. Run enhanced reports — such as sales, accounts receivable and accounts payable reports. Includes audit trails and easy accountant access; has millions of users so your accountant will likely be familiar with it. One of the most popular accounting solutions, this scalable software is a great option for a variety of small businesses.

Best Invoicing Software

QuickBooks Online has an easy setup that begins with making sure you are directed to the appropriate plan. To get started, you answer questions about your business to help Intuit determine which plan is best for you. If you’re interested in upgrading your accounting solution, you need to understand how both QuickBooks and NetSuite meet your business requirements. Quickbooks announced that their products and service offerings for accountancy and small business customers will no longer be available in India after 31 January 2023. In 2017, Intuit released QuickBooks 2018, adding features such as mobile inventory barcode scanning, multi-monitor support, search in the chart of accounts, etc.


The inventory management and job costing features are more robust in QuickBooks compared to QuickBooks Online. Financial statements and forecasts are accurate and updated in real-time. QuickBooks Desktop is only available on a rental/subscription basis for users in UK and Ireland, and is to be withdrawn from sale with no desktop software replacement with the final version being the 2021 edition. Just enter your name, email address and choose a password and you’re good to go – we don’t ask for your payment details for trial.Choose your right plan here. Get set for tax time with all your expenses organised in one place.